Records Management Handbook

3. Why a Handbook?

This Handbook provides a framework to facilitate the consistent management of OIC records. The aim of this Handbook is;

to co-ordinate records management standards, policies and procedures which support the OIC business plan and organisation strategy,
to facilitate a more consistent approach to organising activities and documents,
to ensure that all standards, policies and procedures are traceable to one of the High Level Goals contained in the business plan,
to improve security and confidentiality controls, and
to reduce costs to the organisation in terms of time spent looking for a particular record and in terms of freeing up storage space that may be currently used to retain records that are never going to be required again.

In drawing up this Handbook it is intended that it should;

be appropriate for this organisation and our requirements,
be used and enforced on a regular basis by all staff members,
be communicated to all staff,
increase staff awareness of the role of records management in supporting organisational efficiency,
avoid complexity where a simple solution will suffice,
be complete and thorough and address all relevant record management issues,
be flexible to changes in our business strategy, and
be efficient and cost effective.